Pre to 3 Program Assistant Supervisor

• Planning and Implementing Activities/Program Support: Assists in planning, organizing, and coordinating resources necessary to operate and maintain the Pre to 3 Program. Implements program activities and develops daily work plans. Monitors initiatives critical to achieving measurable outcomes for eliminating health disparities.
• Staff Supervision and Coaching: Supports day-to-day staff supervision by helping mobilize teams to carry out program goals. Mentors, coaches, and assists with training and performance management of direct reports. Promotes professional development, a strength-based approach to client care, and strict adherence to safety protocols.
• Strategic Planning and Alignment: Contributes to strategic planning by analyzing surveillance data, best practices, and community input. Helps implement effective programming in response to maternal and infant outcomes. Coordinates the integration of office initiatives with community engagement activities across other divisions and stakeholders.
• Communications and Outreach Coordination: Coordinates the development and dissemination of materials used to inform families, providers, and the general public about vulnerable maternal and infant population needs. Manages outreach engagement schedules and assigns appropriate staff to participate.
• Program Quality and Compliance Assurance: Reviews and interprets state statutes, regulations, and guidelines on an annual basis or as needed. Ensures daily program operations meet the established compliance needs of the Pre to 3 program and reports findings to the Supervisor.
• Quality Improvement Execution: Implements and monitors quality improvement efforts to ensure increased program quality and efficient resource use. Participates in program financial, activity, and performance audits. Operates within departmental policies and provides feedback on Quality and Performance Management initiatives.
• Policy Support: Collaboratively contributes to the design of policy initiatives that address health equity and racial justice concerns while reducing the impact of health disparities.
• Program Evaluation and Recommendations: Evaluates daily program efficiencies and efficacy to identify improvement opportunities. Formulates operational solutions and recommends enhancements, revisions, or expansions of Pre to 3 initiatives, policies, and guidelines to leadership.
• Community Partner Collaboration: Cultivates and maintains strategic relationships with community partners, leaders, and organizations to improve maternal and infant outcomes. Facilitates the coordination of community efforts with health systems and collaborates internally to ensure seamless program operations.
• Writing and Reporting: Drafts and collaborates with staff on written reports, assessments, and program documentation. Maintains ongoing communication with the Supervisor and VCHD leadership. Communicates complex information clearly and concisely to professional partners, clients, and community members. Facilitates internal and external meetings and serves on advisory groups or committees.
• Ethics and Compliance: Monitors and ensures staff adherence to principles of ethical public health practice. Warrants daily compliance with all external requirements, mandates, rules, and regulations.
• Advocacy and Liaison Support: Advances the Health Department’s public health policy agenda by building relationships with local stakeholders. Maintains a collaborative working relationship with state agencies providing technical assistance.
• Interdisciplinary Professionalism: Fosters strong interdisciplinary relationships and a supportive clinical environment through professional behavior. Actively listens to peers, seeks input from other disciplines for problem-solving, and recognizes the accomplishments and contributions of co-workers to improve patient care.
• Operational Accountability: Fosters trusting relationships between patients, nurses, and team members to protect resources and promote agency reputation. Utilizes critical thinking to develop action plans for client care. Demonstrates resilience, adaptability to change, and leads by example by staying up-to-date with current nursing trends and relevant research.
• Interpersonal Relationships and Conflict Resolution: Maintains positive, therapeutic relationships with professional boundaries when handling difficult client situations. Stays calm in highly stressful environments, identifies potential conflict risks, and actively works to mitigate or resolve them quickly.

• Recommended Qualifications: Completion of a bachelor’s degree from an accredited college or university in Nursing, Public Health, Health Administration, or other health related field. Prefer 3-5 years experience with progressive leadership experience within teams. Other combination of education and relevant experience may be considered. Experience developing and implementing program guidelines and structures to achieve goals.
• Licenses/Certifications: If position is held by RN, must have an active nursing license with the Indiana State Board of Nursing. Possession of a valid driver’s license is required prior to employment.
• Knowledge: Knowledge of best practices. Knowledge of applicable regulations, policies, and procedures. Strong knowledge of budgeting and grant management. Must be familiar with local public health laws/code and the extent of the use of authority in a public health emergency.
• Skills: Strong planning, organization, and prioritization skills. Excellent verbal and written communication skills. Management and supervisory skills. Exceptional interpersonal skills, diplomacy, and tact. Must possess skill in the Core Competencies for Public Health Professionals, including Analytical/Assessment, Policy Development/Program Planning, Communication, Cultural Competency, Community Dimensions of Practice, Public Health Sciences, Financial Planning and Management, and Leadership and Systems Thinking.
• Abilities: Ability to effectively use a variety of computer software. Ability to exercise considerable tact and firmness in dealing with customers and the general public. Ability to work as a team member. Ability to complete tasks within established deadlines. Ability to effectively process and maintain files and prepare reports. Patience and flexibility. Should have commitment to health equity and public health, interest in advancing polices that promote and improve health outcomes, and focus on strengthening local public health and public health infrastructure. Ability to use systems-level analysis.
• Physical Requirements: This is largely a sedentary role, with most of the duties performed on a computer and phone. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets. Desk and workspaces are able to accommodate a wheelchair. Some travel is required, and is typically local or regional, to meet with clients, conduct business, or attend or provide training.
• Background Check: Pass a drug screen and criminal background check.

Our benefits make Vanderburgh County Health Department an exceptional place to work. We offer:

• Pay Rate: $69,000-$73,000

• Comprehensive benefits package, including: 5 vacation days after the first 6 months and 10 per year with expanded vacation after 5 years and 15 paid holidays annually; medical, dental, and vision coverage; disability insurance; life insurance.
• Workforce Development including ongoing training, and promotional opportunities.
• Flexible work hours; 40-hour work week with very occasional weekend assignments. Full time, usual hours 8:00 a.m. – 4:30 p.m., M–F, with lunch breaks. May be required to work occasional evenings with the ability to flex these hours. 
• A guaranteed pension plan after meeting pension benefit requirements, Public Employee Retirement Fund (PERF).
• Opportunities for Public Service Loan Forgiveness Program for eligible workers.
• Commitment to diversity, inclusion, equity, and welcoming environment. Affirmative action commitment.
• Employees will receive fully funded trainings and certifications throughout their onboarding process and workforce development during their employment.  
• Vanderburgh County Health Department is committed to the full inclusion of all qualified individuals. In keeping with our commitment, Vanderburgh County Health Department will take the steps to ensure that people with disabilities are provided reasonable accommodations. Accordingly, if reasonable accommodation is required to fully participate in the job application or interview process, to perform the essential functions of the position, and/or to receive all other benefits and privileges of employment, please contact Vanderburgh County Health Department at 812-435-2400.